How to Streamline Recruitment with People Search API

How to Streamline Recruitment with People Search API

People search API allows HR departments and recruitment agencies to optimize their processes for candidate sourcing and background checks. These APIs provide access to helpful information about potential candidates, helping streamline the hiring process and improve the quality of hires. Keep reading to find out how.

8 Ways APIs Help Streamline Recruitment

When HR departments and recruitment agencies search for the best candidates, they not only have to quickly and accurately analyze a number of names, but they also have to avoid discrimination and turnover. They have to do all of this on a tight budget and, in the case of HR departments, in addition to other responsibilities. 

Therefore, it’s important for HR departments and recruitment agencies to adopt agile and innovative approaches to recruitment. This could mean leveraging technology and tools like APIs. Here is what a people search API can help you do:

Conduct More Efficient Candidate Sourcing

Using intuitive tools like APIs allows you to broaden your search. You can automate the process of searching across various platforms and social media networks to identify potential candidates with the skills and qualifications you’re looking for.

Integrating a people search API into your applicant tracking system (ATS) or recruitment software eliminates the need for manual searches. This makes the process quicker and more efficient so that you can focus on other tasks without worrying about sacrificing the quality of your recruitment efforts.

Get More Comprehensive Background Checks

APIs can also be used to verify the accuracy of the information candidates provide in their resumes and applications. With APIs, you can check a candidate’s employment history, education credentials, and certifications. There are also APIs that provide access to criminal records and background check services. This could be vital information for positions that require a high level of trust and security.

Customize Filters

Another benefit of APIs is the ability to create custom filters. By customizing your search criteria, you can filter candidates by location, industry, experience level, or specific skills to help you narrow down your search to the most relevant candidates.

Get Real-Time Data Updates

A people search API can provide real-time data updates. This ensures that you have access to the latest information about candidates, including any recent job changes or updates to their profiles. Most importantly, they provide the most up-to-date contact information for candidates. So once you identify winning candidates, you can be confident you’ll be able to reach them. 

Reduce Bias and Improve Diversity

A people search API can also help reduce unconscious bias by removing the human element. This emphasizes a focus on objective criteria rather than subjective judgments which can lead to more diverse and inclusive hiring. This allows you to adhere to employment laws and regulations, including anti-discrimination laws. Without it, non-compliance can result in legal issues and reputational damage.

Integrate with Existing Systems

Fortunately, people search API can seamlessly integrate with your existing HR or recruitment software. This way, you don’t have to worry about incorporating these tools into your workflow.

Maintain Data Privacy and Compliance

Conducting background checks can be tricky. Pay careful attention to data privacy and compliance regulations when using APIs, especially for background checks. Ensure that you have the necessary consents and safeguards in place and that information is ethically sourced.

Having up-to-date, validated information on-hand in your database ensures that you consistently reach your intended target on channels they have consented to. Having this kind of access to accurate data helps you maintain TCPA compliance and avoid fines and other legal fees.

Optimize Costs

When looking into API services, evaluate the cost compared to the reward. If you have a high volume of searches to conduct every month or are already paying data access costs, then an API service could be a cost-effective option. Consider the benefits of automating manual processes so that human efforts can be applied to other areas and improve overall industry performance and efficiency.

How A People Search API Works

People search APIs allow you to find up-to-date contact information for individuals and businesses. Flexible search options allow you to control what fields should be used in each search. You can search by phone number only, name and state, or choose from many other options.

You can use a people search API to find someone’s phone number, name and address, or email address. Just create a Searchbug account, establish a prepaid account balance, and review your API preference for the associated cost. 

Some searches charge per hit while others charge per query. The difference is whether or not information is found. Some APIs charge regardless (per query, or search) while others only charge for the results (hit, or match).

Furthermore, you can customize your own API if you don’t find one that meets your specific needs. Just indicate what data you have, what information you need, and the number of records you have or anticipate. Provide your contact information and request a quote!

Is a People Search API Legal?

Using people search API for sourcing candidate information and conducting background checks can raise several privacy and ethical concerns. However, there are many things HR departments and recruitment agencies can do to prioritize candidate privacy, data accuracy, fairness, and transparency to maintain trust and compliance with relevant regulations.

Follow Data Privacy and Security Best Practices

First, gain and store candidates’ consent for their information to be accessed and used for recruitment purposes. Then, follow data privacy and security best practices. 

Comply with data protection laws like the Telephone Consumer Protection Act (TCPA) or the California Consumer Privacy Act (CCPA). Be aware of the specific requirements related to data collection, processing, and storage. And implement robust security measures to protect candidate data from unauthorized access, breaches, or leaks by enforcing encryption, access controls, and regular security audits.

Carefully vet and select API providers with strong privacy and ethical practices. Ensure that they adhere to legal and ethical standards in data collection and usage.

And if you share candidate data with third parties (e.g., clients or partners), obtain explicit consent from candidates and ensure that the third parties also adhere to privacy and ethics standards.

Finally, when a candidate’s data is no longer needed, delete it promptly. Retaining data longer than necessary can lead to privacy risks.

Be Transparent

Be transparent with candidates about the information you are collecting and how it will be used. Provide them with the opportunity to review and correct any inaccuracies in their profiles. If a candidate is rejected based on information obtained through an API, provide a clear explanation of the decision and allow them to contest any adverse findings. And allow them to opt out of any non-essential processes or procedures.

Be Fair and Honest

Avoid using sensitive information such as race, religion, sexual orientation, or political affiliations in sourcing or decision-making processes unless it is strictly necessary and compliant with anti-discrimination laws. Use candidate data obtained through APIs only for the specific recruitment or background check purposes for which it was collected. Avoid using the data for unrelated purposes. And NEVER sell candidate data!

Train Employees

Train HR and recruitment staff on ethical data usage and privacy principles. Ensure that they understand the importance of ethical conduct in their roles. Establish a clear process for handling privacy complaints from candidates. Respond to complaints promptly and transparently, demonstrating your commitment to addressing concerns.

Making sure that everyone is on the same page about what data is collected, for what purposes, for how long, and who has access to it is key to handling data responsibly.


Using people search API for candidate sourcing and background checks can significantly enhance the efficiency and effectiveness of HR and recruitment processes. However, it’s essential to strike a balance between automation and human judgment to ensure the best hiring outcomes while maintaining ethical and legal standards.

If you’re interested in streamlining your recruitment process so that you can focus your efforts on other areas, check out Searchbug’s people search and custom APIs today!